A Cost/Benefit Comparison of SharePoint vs Xerox Document Management Solutions in Spokane

If you're looking for Document Management platforms for your organization, SharePoint and Xerox are two alternatives that might have emerged from your research. But how are you weighing your possible solutions?

In our over 2 decades of experience helping to implement innovative and powerful tools that ameliorate processes and promote cooperation, we've found that customers are most apprehensive about the total cost of implementation (TCO).

Aside from that, they're also considering functionality, vendor reliability, and client reviews.

So, in this post, we're going to differentiate Xerox DocuShare and Microsoft SharePoint side-by-side.

We'll get acquainted with costs, capabilities, and client reviews across a few of the most renowned software review websites. But first, let's go over the advantages of document management platforms.

The Benefits of Document Management Tools

A document management software could help you improve productivity, expand teamwork, and intensify security for those industries that manage sensitive information, such as government, healthcare, and the financial sector. Let us take a closer look at these advantages.

• Digital arrangements are more cost-effective

• Centralized document database

• Amplified capability and throughput for your teams

• Strengthened protection for your classified records and information

• Greater adherence to regulations

Now that we've discussed the benefits of document management software, let's initiate our software review with a brief overview of of these platforms.

Microsoft SharePoint vs Xerox DocuShare Comparison

Introduction

Microsoft SharePoint is a cloud-based, SaaS collaboration tool that supplies a document management and safekeeping system and integrates easily with Microsoft Office programs like Excel.

Businesses of different sizes could also expand SharePoint Online's capacity to involve task automation through the use of Microsoft PowerApps' Power Automate program.

Automation capabilities involve machine learning, Optical Character Recognition (OCR), and artificial intelligence to gather data from scanned records and indexed PDFs.

Xerox DocuShare, an enterprise content management system (ECM), allows clients to produce, distribute, and manage content while easily incorporating other organizational systems, and expanding customized software tools.

While labeled an ECM, Xerox DocuShare can be implemented in smaller companies and SMB's as well to simplify organizational tasks and facilitate document management.

It should be mentioned that Xerox DocuShare can be configured to provide process automation capabilities.

Pricing

When evaluating the total cost of ownership (TCO) for a document management solution, we must consider a variety of factors namely:

• Licensing

• Subscription Fees

• Onboarding and Training

• Business Needs Customizations

• Maintenance and Support

Xerox DocuShare pricing starts at $1,500 per license and Microsoft SharePoint's pricing begins at $5 per user per month. Even though there is a substantial difference, we need to expand our knowledge on the features offered before making a final decision.

Next, let us see how Xerox and SharePoint contrast in terms of features.

Features

Like any business software, it’s vital that you completely assess functionality in your analysis. Often software categories comprise of choices that differ considerably in their characteristics and capacities.

The platform you finally go for must offer a positive user experience, assist your business proceedings and duties, and supply greater insight into your procedures. They should also contain the aspects that are most important to your team.

Having said that, let's take a look at Xerox DocuShare vs Microsoft SharePoint capabilities specific to document management.

Customer Reviews

Another important aspect when assessing document management software is customer reviews. Let us take a look at a number of reviews from some of the most renowned software review websites.

Uncertain about which document management platform is perfect for you in Spokane? Wave can help!

Maintaining a competitive one-upmanship in today's turbulent corporate environment can be challenging. Through expediting your corporate workflows to improve efficiency and eliminate hindrances, you can ensure your organization has the best chance to forge ahead of your competitors.

To achieve this, your organization must be meticulous to pick the appropriate solutions that will allow you to maximize your resources and fulfill your strategic expansion targets.

It is not always simple for a company just getting started with back-office transformation or intelligent information management programs.

At Wave, we can aid by evaluating the foundational elements of your organization and via incremental digital transformation and business workflow automation, improve them.

We employ a mixed set of technology based on your company requirements to automate your laborious business processes around capturing, systematizing, and filing data so it’s easy to locate and use wherever, whenever.

We can assist you in customizing your document management tool to fit your organization’s specific demands and we gladly go along with over 60 industry-accepted DMS and ECM platforms.

If you are ready to learn more, connect with us now and we can arrange a time to chat.